tuition remission benefits
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tuition remission benefits
As part of USF’s comprehensive benefits package,
eligible employees and family members can further their education, enhance their skills, and pursue career development through tuition remission.
Tuition remission is a waiver of tuition and is available to employees and their eligible family members who qualify and are admitted for enrollment at USF. Employees, spouses, Registered Domestic Partners (RDPs) and
IRS tax dependent children are eligible for 100% tuition remission when they meet specific eligibility requirements. The benefits apply to tuition only; all non-tuition expenses and fees are the responsibility of the student.
A new tuition remission form must be submitted online for each semester that the benefit is requested. Forms are accepted during the filing periods only. Please note that if you are not already enrolled in a program you will
need to apply to the University and enroll as a visiting student. A new visiting student application is required each semester.
Programs and costs that are covered
The University pays 100% of tuition for the courses you take as a University employee. If you are a full-time employee, the maximum number of credits for which you may register is 21 credits per academic year. The academic year begins with the Summer quarter and ends with the Spring quarter. Your spouse or child will be responsible for tuition costs for enrollment exceeding 20 credits per quarter. You, your spouse, or your dependent child may also audit courses or participate as a non-matriculated student.
Eligibility
Regular full-time employees and faculty members receive 100 percent tuition remission effective the first full semester following the completion of one year of continuous employment. To continue in the tuition remission program, employees must remain in an eligible academic and employment status. This benefit is extended to retirees.
Regular core, half-time, part-time employees and faculty members holding four-fifths-time appointments with a minimum of one year of continuous employment receive tuition remission on a prorated basis. For example, someone working 80 percent of a regular full-time schedule would be eligible for 80 percent tuition remission. Spouses and children of employees and faculty in these categories are not eligible for tuition remission benefits.
Part-time faculty members holding less than a four-fifths-time appointment with a minimum of one full academic year of continuous service may receive tuition remission during the academic year in which they teach at a rate of 25 percent of tuition remission for one course for each course that is contracted through the deans’ offices. For example, a faculty member teaching two courses during a semester would be eligible for either 50 percent remission on one course taken that academic year or 25 percent remission on each of two courses taken that academic year. Spouses and children of part-time faculty in this category are not eligible for tuition remission.
Academic Credit Courses
There is a $5,250 annual family limit on tuition remission for faculty, staff, retirees and their spouses, domestic partners and dependent children. Within this calendar limit, dependents’ spending is limited to $2,625. You are responsible for any spending that exceeds the limits, and for tuition costs for courses not completed (i.e., withdrawn or dropped).
Faculty, staff, and retirees are eligible for 100% remission for credit courses, and 25% remission for private credit instruction at Peabody up to the annual limit.
Spouses and domestic partners are eligible for 50% remission for credit courses, and 25% remission for private credit instruction at Peabody up to the annual limit.
Dependent children are eligible for 50% remission credit at the Carey Business School, School of Education, School of Nursing, Peabody, Arts and Sciences (Graduate AAP, Summer Pre-College and Undergraduate Programs) and Engineering (Graduate EPP, Summer Pre-College and Undergraduate Programs). For private instruction at Peabody, dependent children are eligible for 25% remission. $100/term or $50/quarter remission is available at all other schools. Tuition Remission amount is up to the annual limit.
Courses Scheduled During Working Hours
If a course you want to take is scheduled during normal working hours, you must have your department chair or supervisor sign your Tuition Remission Application in order for the benefit to be approved. The University reserves the right to refuse to allow you to attend a class under the Tuition Remission Program if it conflicts with the needs of your department.
You must report all courses taken, not only courses covered by the Tuition Remission Program, to determine if there is a conflict with the needs of your department.
You will not receive pay while attending a class during scheduled work hours.
If you are taking more than eight credits, you must have the approval of the dean or vice president for your unit before applying for the benefit.
Tuition Remission Benefits for Your Spouse/Domestic partner
Employees not using the Tuition Remission program benefit for themselves may transfer their Tuition
Remission program benefit to their spouse/domestic partner If the employee’s spouse/domestic partner is an
approved Tuition Remission program participant, they will be granted tuition remission for up to six credits each semester for courses taken at USF which are eligible for this benefit. This includes undergraduate courses only.
If your employment ends before the first day of class, your spouse/domestic partner will be required to pay full tuition for the courses taken that semester. If your employment ends before the last day of classes,
your spouse/domestic partner’s benefits will continue until the end of the semester.
Tuition Remission Benefits for Your Dependent Child
Employees not using the Tuition Remission program benefit for themselves may transfer their Tuition Remission program benefit to their dependent child. If the employee’s dependent child is an approved Tuition Remission program participant,
they will be granted tuition remission for up to six credits each semester for courses taken at USF which are eligible for this benefit. This includes undergraduate courses only.
If your employment ends before the first day of class,
your dependent child will be required to pay full tuition for the courses taken that semester. If your employment ends before the last day of classes,
your dependent child’s benefits will continue until the end of the semester.
Part-Time Benefits
The tuition remission benefit paid by the University is prorated for regular, part-time employees based on their work schedule relative to a full-time employee. For example, a part-time employee who works 60% of a full-time schedule would be eligible for a maximum of 12.6 credits per academic year (60% x 21 credits = 12.6 credits) paid by the University. Tuition cost for credits above the prorated limit are the student’s responsibility.
Similarly, the Tuition Remission benefit for spouses and dependent children is prorated if you are a regular, part-time employee. For example, if you have completed 2 years of service and work 60% of a full-time schedule, your dependent’s tuition remission benefit equals 30% (60% work schedule x 50% Full-time tuition benefit = 30% prorated tuition benefit.)
The proration calculation for part-time employees is based on the weekly work hours for staff relative to 37.5 hours for a full-time person. For faculty, the contracted work units are compared to 35 full-time work units.
Tuition Remission Provisions
Professional Programs
No tuition remission is given for courses taken in Temple University’s Schools of Law, Medicine, Dentistry,
or Podiatric Medicine, with the exception of specially designated graduate courses as determined by the Dean’s Offices of the specific professional schools. In the School of Pharmacy, tuition remission is limited to undergraduate programs.
Taxable Income
Graduate and spousal/partner tuition benefits are considered taxable. Under current tax law, the value of
employee graduate tuition benefits in excess of $5,250 will be included in the employee’s taxable wages and all
applicable taxes will be withheld during the year that the tuition benefits are received. Spousal/partner tuition benefits, both undergraduate and graduate, are considered a taxable benefit.
Financial and Academic Standing
Employees and their eligible dependents receiving tuition remission must remain in academic good standing and must have paid all balances due on the account for fees that are not otherwise paid through the tuition remission benefits.
Tuition Account
Employees may not use tuition remission benefits unless their account is current or the employee has made
arrangements to pay any past due balance in full by the end of the current semester. Forms authorizing Temple University to advance the outstanding balance on the employee’s behalf and deduct this amount in equal
installments beginning with the next payroll period and continuing through the last pay period prior to the end of the semester are available in the Bursar’s Office.
Tuition Remission and Scholarship(s)
In no case may an employee or dependent accept both tuition remission and scholarship(s) in excess of 100% of
the cost of tuition. Questions regarding scholarships should be directed to Student Financial Services.
How to Apply
GW employees will apply online for the benefit, whether the benefit is being used for themself and/or for a dependent.
All other groups, such as employees’ dependents that are 24 years and over, retirees and their dependents,
affiliates (CNMC, VA, N/ROTC), and dependents of deceased employees, will submit paper applications (PDF) for themself or for dependents.
Applications will not be accepted following the close of the application period. Student Accounts may impose financial penalties for unpaid balances following the first day of the semester or class start date. These charges are irrevocable and must be paid separately.
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